A Truly Web-Based Document Management Solution

Simplify your electronic filing system with Scansuite software from Matrixwebs.com, featuring new Web 2.0/Ajax technology and backed by Microsoft SQL server. Scansuite is designed for fast filing and retrieval of documents. Businesses large and small will benefit from the performance and speed of Scansuite. If your business has several locations simply add the optional scanning module and you can scan files directly to your processing folders from any location.

A Feature Packed Application

User roles

Task delegation made easier

Designate any personnel, whether local or remote, to post their documents up for filing. Set Administrators, Processors, and Users.

File processing

Manage numerous files

File away any document simply by answering a few questions. You even have the ability to set your own question fields.

Security

Secure your documents

Permissions can be set by users and user groups for each document storage group created.

Administrative view

Hook up a scanner and scan directly into the system

Use any ftp compliant scanner to scan files directly into the processing folder.

Web-Based Experience

Secure Access Anytime, Anywhere

Web-based means you can access it anywhere with a modern browser, safely and securely through the internet. There's no need to install software on your computer!

General Feature List

  • Permissions for Security

    Setting up users and permissions is critical for the security of your company. Scansuite allows both group and user based permissions. Users can be designated either an Administrator role, Processor role, or User role. These standard roles define the user’s ability to administer the system, and process documents for filing. The ability to create more groups and use those for permissions into Document Groups further enhances security.

  • Document Groups

    Setting up groups is the key to the system’s simplicity. Setting up a new Document Group involves naming the group and choosing the fields for filing and search. Data types (such as” Date”) can also be set. You can also choose to set a mask over a field to make sure users type in a certain format. Each field is definable as “searchable” and whether the field is required. Each group can have specific users selected that can view it.

  • Administrative Tasks

    Statistics are what you need, and they are easily retrieved with Sansuite. Get document view statistics, user statistics (like who’s online and how many documents have been uploaded by a user), how many documents have been filed or how large each storage folder is. Scansuite has an automatic 600mb limit on folders before a new one starts automatically allowing you to archive folders off into disks. Select additional paths for searching when using offline disks.

  • Getting Documents In

    The ScanSuite process is simple.1. Designate personnel to ‘file’ the documents. 2. Using a process tab, based on security, processors with pull up each document and fill in the questions above the document. 3. Once processed the documents are filed away in the permanent location.

  • Search and Retrieval

    The search feature of Scansuite allows you to look up documents and files based on your search criteria. For example, a document group initially setup with the date as a field allows you to search by date range; you’re only limited by your imagination. Documents can then be reprinted using the native engine.

Requirements to access ScanSuite

Operating System Windows XP or higher, Mac OSX or higher
Web Browser Internet Explorer 6 or higher, Firefox, Safari, Opera
Internet Connection Minimal: DSL/Cable, Recommended: T1(Business Class) or Equivalent
Third Party Document Readers Adobe Acrobat Reader, Microsoft Word/Excel
Minimum Screen Resolution 1024 x 768px

Requirements to install Scansuite on your own servers

Server Minimum Pentium III compatible or higher, 1 GHz, 1 GB Ram, 80 GB drive space
Recommended Server Intel Xeon 2 GHZ, 4 GB Ram, 160 GB drive space, Raid 5
Backups Tape or removable backup drive
Internet Connection Broadband connection recommended for employee extranet, EDI, updates, and other features
Operating System Windows 2000 Server or Windows 2003 Server
Web Server IIS 5.0 or IIS 6.0, ASP.Net 2.0
Database Microsoft SQL Server 2005 or SQL Server 2005 Express Edition

Select a payment plan *

Add accessories

  • ScanSuite Hosting - $44.95
 

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* Payment plans ranging from monthly to annually are bound to a 2 year contract.

What Our Customers Have to Say

"Our business is manufacturing, Scansuite (Matrixwebs.com) has played an integral part in helping us simplify our filing and making us more profitable." – E–Z Weld, Inc.
"Scansuite has replaced our slightly older, more complex, much more costly program to bring down administrative costs substantially." – K.R.Anderson, Inc.
"This product is so simple, it’s unbelievable." – Andpak, EMA